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Office & Administration Assistant

Data: 2021-07-22

Lokalizacja: MAL, PL

Firma: International Paper

Office & Administration Assistant

Location – Kraków

 

 

We offer

 

You will join Office & Administration Team working at the Reception Desk in the heart of a global organization. You will be responsible for supporting our employees and company visitors in the area of administrative and clerical services. This role gives you an opportunity to practice you English skills on daily basis while working in a friendly and supportive environment.

 

You will

 

  • Be the first point of contact for employees and guests in the office, also managing Reception mailbox
    and incoming calls
  • Support managers, employees, HR team and Office Manager in administrative duties
  • Cooperate closely with external vendors (cleaning service, catering, building’s technical support, marketing) and order office supplies and office equipment
  • Sign for, distribute and send daily correspondence and packages
  • Set-up and coordinate meetings, accommodation and travel arrangements for our guests
  • Coordinate the process of taxi and entrance cards management, and support employees with hot desk and parking spots reservation
  • Coordinate document archiving, support invoice distribution, prepare regular and ad hoc reports
  • Perform diverse administrative duties to allow smooth, safe and efficient running of our office

 

You have

 

  • Excellent communication skills (English and Polish – required)
  • Customer and team orientation, patience and positive attitude
  • Good planning, organizing and priority setting skills
  • Ability to adjust to and deal with changing environment
  • Computer literacy, including MS Office (Outlook and Excel – will be a plus)
  • Experience in working at a reception desk or similar position
  • Willingness to work 8:00-16:00 or 10:00-18:00 shifts

The information necessary in the recruitment process is: name, surname, contact details, education, previous employment record and qualifications.

Any supplementary information you provide is processed on the basis of your consent.

 

For the purpose of application to the position specified in the job posting we ask you to place the following statement in your application:

“I, hereby, consent to the processing of my personal data contained in the application for the job by International Paper Polska Sp. z o.o for the purpose and to the extent necessary in the recruitment process.”

If you want to take part not only in the recruitment process for the job position you applied for but in future recruitment processes as well, we ask you to place the following statement in your application:

„I, hereby, consent to the processing of my personal data contained in the application for the job by International Paper Polska Sp. z o.o  for the purpose and to the extent necessary in the current recruitment process and in the future recruitment processes as well.”

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