PO Coordinator

Position Title:

Purchase Order Coordinator

Category/Shift:

Salaried Full-Time

Physical Location:

Queretaro

The Job You Will Perform:

The Purchase Order Coordinator is responsible for the accurate and timely processing of:

• Approved purchase requisitions into purchase orders (POs) in SAP.
• Ensure that each PO complies with internal standards related to GL accounts, cost centers, material groups, and other procurement controls.
• Confirm the PO receipt with suppliers, monitors open orders, identifies discrepancies, and maintains accurate procurement records.
• Tracking procurement indicators such as overdue goods receipts and pending invoices.
• Promptly report any risks, unsafe conditions, or incidents according to established channels and procedures.
• Operate with integrity in accordance with the company’s Code of conduct for employees and third parties. Report any concerns or potential violations using the appropriate channels.
• Purchase Order Processing: Convert approved requisitions into purchase orders in SAP, ensuring data accuracy, completeness, and compliance with procurement policies.
• Supplier Communication: Ensure suppliers receive all issued purchase orders. Follow up to confirm receipt and resolve any issues or misunderstandings regarding the order.
• Data Validation & Corrections: Review and correct POs for accurate GL account, cost center, material group, vendor data, and other key fields.
• PO Maintenance, close POs that have been fulfilled or are no longer needed.
• Maintain PO status in SAP to reflect the latest transaction history and ensure clean data for reporting.
• Track key indicators such as: days past due without a goods receipt (GR), days between GR and invoice receipt and outstanding POs or partial receipts
• Provide data to buyers and other team members as required.
• Maintain accurate digital records of procurement transactions and follow documentation requirements according to company policy and audit standards.
• Actively participate in required safety training and workplace safety conversations.

The Qualifications, Skills and Knowledge You Will Bring:

• Bachelor’s degree in Business Administration, Supply Chain, Accounting, or a related field preferred.
• 2+ years of experience in procurement, supply chain, account or in similar roles.
• Proficiency in both English and Spanish, with strong communication skills is preferred.
• Ability to effectively present information and respond to questions from managers and/or employees.
• Teamwork and collaboration
• Strong attention to detail and data accuracy
• Solid understanding of procurement processes and SAP transactions
• Ability to prioritize and manage multiple tasks
• Analytical mindset with a focus on issue resolution
• Proactive and organized work style
• Commitment to safety, ethics, and compliance

PREFERRED COMPETENCIES

• • Customer Focus                   
  • Action Oriented
  • Functional/technical skills

• Learning on the fly
• Time management
• Listening
• Proficient in Data Analysis.
• Peer relationships
• Problem-solving
• Work/life balance.

The Benefits You Will Enjoy:

International Paper offers a benefits package competitive in the market according to the level of the position.

The Career You Will Build:

Sales and Leadership training, promotional opportunities within a global company

The Impact You Will Make:

We continue to build a better future for people, the planet, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 125 years. Join our team and you’ll see why our team members say they’re Proud to be IP.

The Culture You Will Experience:

International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. We have team members all around the world with diverse backgrounds, experiences, and perspectives. These are our strengths. We are committed to creating a culture where all individuals are respected, valued, engaged and have an opportunity to do their best work every day. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly inclusive and diverse culture.

The Company You Will Join:

International Paper (NYSE: IP) is a global producer of sustainable packaging, pulp and other fiber-based products, and one of the world’s largest recyclers. Headquartered in Memphis, Tenn., we employ approximately 39,000 colleagues globally who are committed to creating what’s next. We serve customers worldwide, with manufacturing operations in North America, Latin America, North Africa and Europe. Net sales for 2023 were $18.9 billion. Additional information can be found by visiting internationalpaper.com.