PO Coordinator

JOB DESCRIPTION HEADER

International Paper (NYSE: IP) is a global leader in packaging and paper with manufacturing operations in North America, Europe, Latin America, Russia, Asia and North Africa. Its businesses include industrial and consumer packaging and uncoated papers. Headquartered in Memphis, Tenn., the company employs approximately 52,000 people and is strategically located in more than 24 countries serving customers worldwide.

Key Responsibilities

• Safety Commitment: Actively participate in required safety training and workplace safety conversations. Promptly report any risks, unsafe conditions, or incidents according to established channels and procedures.
• Ethical Conduct: Operate with integrity in accordance with the company’s Code of Conduct for employees and third parties. Report any concerns or potential violations using the appropriate channels.
• Purchase Order Processing: Convert approved requisitions into purchase orders in SAP, ensuring data accuracy, completeness, and compliance with procurement policies.
• Supplier Communication: Ensure suppliers receive all issued purchase orders. Follow up to confirm receipt and resolve any issues or misunderstandings regarding the order.
• Data Validation & Corrections: Review and correct POs for accurate GL account, cost center, material group, vendor data, and other key fields. Raise issues with requestors or relevant stakeholders when needed.
• PO Maintenance: Close POs that have been fulfilled or are no longer needed. Maintain PO status in SAP to reflect the latest transaction history and ensure clean data for reporting. 
• Monitoring & Reporting:
• Track key indicators such as:
• Days past due without a goods receipt (GR)
• Days between GR and invoice receipt
• Outstanding POs or partial receipts
• Provide data to buyers and other team members as required.
• Compliance & Documentation: Maintain accurate digital records of procurement transactions and follow documentation requirements according to company policy and audit standards.
• Collaboration: Work closely with the purchasing team, accounts payable, inventory control, and other departments to resolve procurement-related issues.
• System Accuracy: Support master data quality and system integrity by following defined processes for material and vendor data usage. IV.

Qualifications / Education:

•  Bachelor’s degree in Procurement Management, Business, Engineering, or a related field is preferred.
• Candidates holding an associate degree in a related field and demonstrating substantial relevant experience may also qualify.
• Experience: 0–2 years of experience in procurement, supply chain, or accounts payable, including internships, part-time roles, or academic projects.
• Languages: Business proficiency in both English and Spanish, with strong communication skills is preferred.

Skills:

• Strong attention to detail and ability to work with numbers and data.
• Basic understanding of purchasing or logistics processes (a plus, not required).
• Proficient in Microsoft Excel and comfortable learning new digital tools.
• Good communication and teamwork skills; able to collaborate with multiple departments.
• Eagerness to learn and grow within a dynamic Procurement environment.
• English proficiency (intermediate or above preferred).
• Commitment to safety, ethics, and compliance