HR Coordinator

Position Title:

HR Coordinator

Pay Rate:

US Core Salary Structure

Position Level (PL) 6

$55,500 - $74,000

Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.

Category/Shift:

Salaried Full-Time

Physical Location:

5570 SW Western Avenue

Beaverton, OR 97005

The Job You Will Perform:

• Supports managers and employees at Beaverton Ink/Plate, California Ink/Plate, and Hillsboro Preprint facilities in Human Resource-related areas. This is a non-exempt position that reports to the Complex Manager with dotted line reporting to the Human Resource Manager.
• Participate in the facilities safety program (SWOs, JSAs, etc.) and monthly activities.
• Coordinates selection processes for hourly positions including posting with and outreach to the necessary organizations; communication with authorized staffing agencies; sourcing, screening and corresponding with applicants; conducting pre-employment assessments; maintenance of all recruiting files.
• Coordinates orientation and on-boarding activities for new hires.
• Maintains the Affirmative Action Planning system, including maintaining annual logs for internal job postings, hires, terminations, separations, and promotions; completion of the annual AAP.
• Ensures the facility maintains full compliance with all aspects of required of a federal contractor.
• Creates presentations to employees regarding policies and work rules that apply to all who work at the work locations.
• Maintains the accuracy and security of all HR-related files in accordance with the records retention policy including employee personnel files, medical files and I-9’s.
• Maintains logs for 1:1s, discipline, and paid sick leave.
• Maintains the accuracy of shared files and data bases.
• Ensures timely and accurate processing of human resource-related forms; researches and furnishes employee information to authorized persons as appropriate; and handles human resource-related questions.
• Thorough knowledge of local pay practices, pay levels, job groups, and interface with SAP and WorkBrain (payroll system).
• Handles and makes necessary changes to payroll process/systems on an as-needed basis. Support as payroll backup.
• Ensures hourly employees are coded accurately by job classification, jobs performed, shift and department assignment.
• Completes hourly attendance tracking on a daily basis, initiates disciplinary action when needed, communicates issues, and prepares attendance reports.
• Working knowledge of all benefits.
• Assists with open enrollment meetings. Serves as a resource to employees in resolving benefits-related issues and concerns.
• Supports processes related to FMLA/OFLA, Paid Leave Oregon, disabilities, and return to work.
• Processes all unemployment-related claims.
• Surfaces employee concerns and improvements.
• Assists in facility functions including employee recognition, service awards, safety, and holiday-related events.
• Assists in organizing presentation materials, coordinating meetings and catering arrangements, and maintaining employee bulletin boards.
• Other Duties as assigned.

The Qualifications, Skills and Knowledge You Will Bring:

• Minimum of three years general administrative human resources experience.  HS Diploma/GED required. College degree in Human Resources or related field highly desirable; PHR certification strongly preferred.
• Working knowledge of federal and state employment laws.
• A high level of diplomacy, tact, and judgment as well as an upbeat and positive attitude.
• Ability to surface issues and handle sensitive and confidential information in an efficient and professional manner.
• Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communications. 
• Ability to learn new skills quickly, work and be flexible with deadlines, solve problems effectively, and handle multiple priorities.
• Ability to be proactive and self-directed while working professionally in a team environment to resolve issues and meet deadlines.
• Experience with SAP strongly desired.  Demonstrated high level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint and Excel.  Demonstrated ability to learn new software programs or databases quickly. 
• Prior work experience in a non-union, multi-shift manufacturing environment preferred.

The Benefits You Will Enjoy:

International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets. 

The Career You Will Build:

Sales and Leadership training, promotional opportunities within a global company

The Impact You Will Make:

We continue to build a better future for people, the planet, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 125 years. Join our team and you’ll see why our team members say they’re Proud to be IP.

The Culture You Will Experience:

International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. We have team members all around the world with diverse backgrounds, experiences, and perspectives. These are our strengths. We are committed to creating a culture where all individuals are respected, valued, engaged and have an opportunity to do their best work every day. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly inclusive and diverse culture.

The Company You Will Join:

International Paper (NYSE: IP) is a global producer of sustainable packaging, pulp and other fiber-based products, and one of the world’s largest recyclers. Headquartered in Memphis, Tenn., we employ approximately 39,000 colleagues globally who are committed to creating what’s next. We serve customers worldwide, with manufacturing operations in North America, Latin America, North Africa and Europe. Net sales for 2023 were $18.9 billion. Additional information can be found by visiting internationalpaper.com.

International Paper is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. 

International Paper complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact reasonable.accommodations@ipaper.com or (877) 973-3919.