Finished Products Administrative Assistant

What if you were given the opportunity and responsibility to make a difference? At International Paper, you control your destiny. We offer challenging assignments and total rewards in countries around the world. When we say infinite possibilities, we mean it. Apply now and join a community that improves people’s lives, the planet and our company’s performance by transforming renewable resources into products people depend on every day.

Position Title: 

Finished Products Administrative Assistant

PL:

4

Pay Rate:

$50,000 - $58,000

Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.

Category/Shift:

Salaried (Non-Exempt) Full-Time

On-site Position

Physical Location:

401 Avenue U

Bogalusa, LA 70427

The Job You Will Perform:

• Support department of over 100 employees (depending on area) in day to day operations
• Training reports/tracking – My Learning administrator for department
• Analyze department budget for variances and causes of any discrepancies
• Track inventories (chemical, etc.)
• Requisition items through SAP
• Prepares routine letters, memorandums, agendas, presentations, forms etc.
• Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.
• Support Operations to include assisting with Microsoft applications, Employee Service Center issues, and payroll issues
• Department administrator- for employee timekeeping system- Kronos
• Train new timekeepers on system
• Develop weekly work schedules
• Insure operations work time is entered each week
• Coordinate all employee moves and work hour changes with HR, including managing SC/FMLA approvals
• Document absentees and maintain record keeping
• Analyze time entry and resolve issues prior to payroll running each week
• Support Safety systems for Department
• Office supply and printer/copier management
• Mill Outage preparation and support
• Other administrative tasks

The Qualifications, Skills and Knowledge You Will Bring:

• High School Diploma or GED
• Excellent written and verbal communication skills
• Analytical/problem solving skills
• Ability to communicate with employees from different backgrounds
• Support and reinforce company policies and the Collective Bargaining Agreements (USW and IBEW)
• Self-directed with good time and project management skills
• Strong organizational skills
• Proficient in Microsoft Word, Excel, PowerPoint, Access, SharePoint, TEAMS, SAP, TRAKS

Preferred Qualifications:

• Demonstrated ability to manage and coordinate multiple projects and deadlines
• Working knowledge of some type of timekeeping system
• Ability to analyze budgets
• Understands complex safety systems (ZES, Confined Space, Hotwork, etc.)      

The Benefits You Will Enjoy:

International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets. 

The Career You Will Build:

Leadership experience and training & promotional opportunities within a global company.

The Impact You Will Make:

We continue to build a better future for people, the planet, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 125 years. Join our team and you’ll see why our team members say they’re Proud to be IP.

The Culture You Will Experience:

International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. We have team members all around the world with diverse backgrounds, experiences, and perspectives. These are our strengths. We are committed to creating a culture where all individuals are respected, valued, engaged and have an opportunity to do their best work every day. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly inclusive and diverse culture.

The Company You Will Join:

International Paper (NYSE: IP) is a global producer of sustainable packaging, pulp and other fiber-based products, and one of the world's largest recyclers. Headquartered in Memphis, Tenn., we employ approximately 39,000 colleagues globally who are committed to creating what's next. We serve customers worldwide, with manufacturing operations in North America, Latin America, North Africa and Europe. Net sales for 2023 were $18.9 billion. Additional information can be found by visiting internationalpaper.com.

International Paper is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.  International Paper complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact reasonable.accommodations@ipaper.com or (877) 973-3919.
Bogalusa  LA  70427-1060