Maintenance Administrative Assistant

What if you were given the opportunity and responsibility to make a difference? At International Paper, you control your destiny. We offer challenging assignments and total rewards in countries around the world. When we say infinite possibilities, we mean it. Apply now and join a community that improves people’s lives, the planet and our company’s performance by transforming renewable resources into products people depend on every day.

Position Title: 

Maintenance Administrative Assistant

PL:

4

Pay Rate:

$50,000 - $58,000

Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.

Category/Shift:

Salaried (Non-Exempt) Full-Time

On-site Position

Physical Location:

401 Avenue U

Bogalusa, LA 70427

The Job You Will Perform:

• Support daily operations for a department of up to 175 employees
• Support Safety systems for Department
• Track employee vacations, floating holidays and attendance
• Maintain headcount of department including seniority
• Maintain call out lists
• Mill Outage preparation and support
• Serve as Department administrator for Kronos timekeeping system (Current Time Keeping system)
• Train new timekeepers and managers on timekeeping system
• Develop weekly work schedules
• Ensure weekly entry of operational of work hours
• Partner with HR on employee moves and work hour changes
• Partner with HR to track S&A/FMLA approvals
• Analyze time entry and resolve issues prior to payroll running each week
• Requisition items through SAP
• Prepare routine correspondence, including letters, memos, agendas, presentations, forms etc.
• Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials
• Provide operational support, including assisting with Microsoft applications
• Coordinating training for salaried and hourly maintenance employees
• Distributing weekly weekend duty schedules to all mill salaried employees

The Qualifications, Skills and Knowledge You Will Bring:

• High School Diploma or GED
• Excellent written and verbal communication skills
• Analytical/problem solving skills
• Ability to communicate with employees from different backgrounds
• Support and uphold company policies and the Collective Bargaining Agreements (USW and IBEW)
• Self-directed with strong time and project management skills
• Strong organizational skills
• Proficient in Microsoft Word, Excel, PowerPoint, Access, SharePoint, TEAMS, SAP, TRAKS

Preferred Qualifications:

• Demonstrated ability to manage and coordinate multiple projects and deadlines
• Working knowledge of some type of timekeeping system
• Ability to analyze budgets
• Understanding of complex safety systems (ZES, Confined Space, Hotwork, etc.) 

The Benefits You Will Enjoy:

International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets. 

The Career You Will Build:

Leadership experience and training & promotional opportunities within a global company.

The Impact You Will Make:

We continue to build a better future for people, the planet, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 125 years. Join our team and you’ll see why our team members say they’re Proud to be IP.

The Culture You Will Experience:

International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. We have team members all around the world with diverse backgrounds, experiences, and perspectives. These are our strengths. We are committed to creating a culture where all individuals are respected, valued, engaged and have an opportunity to do their best work every day. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly inclusive and diverse culture.

The Company You Will Join:

International Paper (NYSE: IP) is a global producer of sustainable packaging, pulp and other fiber-based products, and one of the world's largest recyclers. Headquartered in Memphis, Tenn., we employ approximately 39,000 colleagues globally who are committed to creating what's next. We serve customers worldwide, with manufacturing operations in North America, Latin America, North Africa and Europe. Net sales for 2023 were $18.9 billion. Additional information can be found by visiting internationalpaper.com.

International Paper is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.  International Paper complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact reasonable.accommodations@ipaper.com or (877) 973-3919.
Bogalusa  LA  70427-1060