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Administrative Assistant

Date: Jul 22, 2021

Location: Des Plaines, IL, US, 60018

Company: International Paper


What if you were given the opportunity and responsibility to make a difference? It is time to embrace your Infinite Possibilities. This is your opportunity to be part of International Paper, a Fortune 500 company and global leader in paper and packaging products. IP is known for our commitment to the environment and to cutting-edge technology. We have spent more than 100 years creating new ideas, and we are looking for people who can collaborate to help us build on our history, while creating future success. We are committed to attracting, preparing, promoting and supporting our teams. At International Paper, you control your destiny. We offer benefits, challenges, global opportunities and total rewards. When we say Infinite Possibilities, we mean it.


The HR Specialist will provide support to the Des Plaines (IL) Container Division which includes, but not limited to:

  • Coordinate employee selection system processes, for hourly and salaried openings, notification of state employment office, placement of job advertisements, maintenance of solicited applications, maintaining AAP system, contacting candidates, reserving facilities for application processing, testing and interviewing, arranges pre-employment health assessments and reference checks. 
  • Coordinates orientation and onboarding activities for new hires. 
  • Timely and accurate Human Resources Information System entries.
  • Timely and accurate staffing schedules maintained and issued weekly.
  • Timely annual completion of site Affirmative Action Plan (AAP).
  • Actively engages employees and administratively supports the facility engagement, diversity, and inclusion programs.
  • Surfaces employees concerns and improvements; recommends alternatives for resolution of a problem as appropriate; acts as a liaison between the individual employee, managers, and company or community resources. 
  • Maintains data on key HR statistics, i.e., benefits, headcount; turnover; absenteeism; etc.
  • Maintains all hourly (and salaried) personnel files per record retention policy.
  • Responsible for benefits administration and should have working knowledge of all benefits and know where to seek additional information.
  • Coordinate facility functions, including employee recognition, safety and holiday related events.
  • Support Facility Lead team and lead team activities with tasks such as Leadership meeting administrative duties and support (coordinate meals, snacks, collateral for meetings, etc.)
  • Track or assist in tracking hourly employee absenteeism.
  • Plan and coordinate the Employee Engagement Survey and other initiatives as assigned by the Facility Lead Team and Human Resource Manager.
  • Should develop a thorough knowledge of local pay practices, pay levels, job groups & practices, which govern pay.
  • Process all unemployment-related claims.  Attend any appeal hearings or other activities related to unemployment claims as indicated.
  • Supports processes related to FMLA, disabilities, and return to work.
  • Maintain regular contact with Regional HR Manager.
  • Support employees in need of Substance Abuse or Employee Assistance Programs.
  • General administrative support for the Complex General Manager.


The responsibilities/duties outlined above are not all inclusive.  Other duties may be assigned by the Manufacturing and/or General Manager.


Candidate must be a self-starter with excellent organizational and time management skills with the ability to prioritize tasks, handle multiple tasks at once and adapt to an ever changing environment with minimum supervision.  Outstanding communication skills required.  Must possess and utilize effective verbal and written communication skills to make presentations to small and large groups.  Must be a strategic thinker, a team player and be confident. 


Qualifications:  High school education or equivalent required.  A minimum of 3 years related Human Resources experience including advanced skills in Microsoft Office applications, including Outlook, Word, Excel, Explorer, and PowerPoint. 


A four year degree in Human Resources or Business Administration is highly desired.


International Paper is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. 

Nearest Major Market: Chicago