Administrative Assistant

Position Title: 

Administrative Assistant, HSE

Pay Rate:

$60,000 - $70,000

Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.

Category/Shift:

Salaried Full-Time

Physical Location:

6400 Poplar Avenue

Memphis, TN

The Job You Will Perform:

• The administrative assistant provides support primarily to the Vice President of Health, Safety and Environment

• Manage the vice president’s internal and external schedules
• Coordinate Telepresence conference calls and meetings
• Maintain the schedule for the Health, Safety and Environment Lead Team
• Prepare the appropriate material for internal and external meeting
• Manage special projects as directed
• Compose correspondence, communications plans, and presentation as requested
• Make travel arrangements for the vice president and other HSE leaders
• Maintain the HSE organizational chart
• Process invoices, monitor vendor payments and run monthly budget reports
• Assist with the preparation of the annual budget
• Screen telephone calls and visitors to ensure important and urgent matters are addressed
• Process expense reports utilizing an on-line system
• Represent the department with other administrative assistants
• Maintain appropriate e-mail distribution lists

The Skills You Will Bring: 

• Associate degree or Bachelor’s degree preferred
• Minimum of five years administrative support experience
• Advanced Microsoft Office skills required
• Required key competencies include: business acumen, comfort around higher management, composure, ethics and values, verbal and written communications, interpersonal savvy, listening, organizing, planning, process management, self-development and time management

The Benefits You Will Enjoy:

International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets. 

The Career You Will Build:

Sales and Leadership training, promotional opportunities within a global company

The Impact You Will Make:

We continue to build a better future for people, the planet, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 120 years. Join our team and you’ll see why our team members say they’re Proud to be IP.

The Culture You Will Experience:

International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. We have team members all around the world with diverse backgrounds, experiences, and perspectives. These are our strengths. We are committed to creating a culture where all individuals are respected, valued, engaged and have an opportunity to do their best work every day. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly inclusive and diverse culture.

The Company You Will Join:

International Paper (NYSE: IP) is the global leader in sustainable packaging solutions. With company headquarters in Memphis, Tennessee, USA, and EMEA (Europe, Middle East and Africa) headquarters in London, UK, we employ more than 65,000 team members and serve customers around the world with operations in more than 30 countries. Together with our customers, we make the world safer and more productive, one sustainable packaging solution at a time. Net sales for 2024 were $18.6 billion. In 2025, International Paper acquired DS Smith creating an industry leader focused on the attractive and growing North American and EMEA regions. Additional information can be found by visiting internationalpaper.com