Adminstrative Assistant

Position Title:

Administrative Assistant

Pay Rate:

$52,100 - $69,500

Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.

Category/Shift:

Salaried Full-Time

Physical Location:

Memphis TN

The Job You Will Perform:

• Provides a variety of administrative and staff support services to Area Vice Presidents(s) and members of their lead teams
• Serves as administrative expert on programs, projects and/or specific processes. This is a fast paced work environment which requires excellent composure and flexibility.
• Must be highly self-motivated and possess the ability to prioritize and meet strict deadlines
• Plans both large scale as well as routine meetings for leadership teams
• Schedules and coordinates webcasts
• Maintains and updates e-mail distribution lists
• Maintains calendars, including coordinating meetings and appointments for VP(s) and other lead team members
• Ensures managers have the appropriate material for various meetings, and coordinates schedules and appointments
• Compiles and manages Outlook e-mail system including prioritization of incoming messages & addressing urgent matters
• Composes and types extensive correspondence & other documentation as required
• Responsible for making travel arrangements for the VP(s)
• Maintains organizational charts
• Logistic planning for customer events & trips
• Process invoices & reconcile credit card statements and expenditures
• Assists with compilation of information for yearly budget planning process
• Screens telephone calls and visitors and resolves routine and some complex inquiries
• Processes expense reports utilizing an on-line system
• Generates and distributes monthly & quarterly business & sales reports to support the lead team
• Prepares executive summaries of business results for Lead Team meetings
• Plans trainings as needed
• Manages special projects as directed by VP(s)
• Acts as a back-up for other administrative assistants within NA Packaging Solutions - Converting as needed

The Skills You Will Bring:

• Advanced Microsoft Excel, Word, PowerPoint, and Outlook skills required; SharePoint experience preferred
• Ability to handle highly confidential issues in a professional manner
• Excellent telephone skills with professional impact and presentation
• Exercises sound judgment with the ability to prioritize and proactively resolve issues
• Team orientation with excellent interpersonal skills
• Excellent verbal and written communication skills
• Extensive organizational skills
• Highly motivated to succeed in fast paced corporate environment

• High school diploma required, Associates degree or higher preferred
• Minimum of five years administrative support experience

Key Competencies:

• Action Oriented
• Communicates Effectively
• Plans and Aligns
• Manages Ambiguity
• Instills Trust
• Customer Focus
• Drives Results
• Resourcefulness

The Benefits You Will Enjoy:

International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets. 

The Career You Will Build:

Sales and Leadership training, promotional opportunities within a global company

The Impact You Will Make:

We continue to build a better future for people, the planet, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 125 years. Join our team and you’ll see why our team members say they’re Proud to be IP.

The Culture You Will Experience:

International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. You will learn Safety Leadership Principles and have the opportunity to opt into Employee Networking Circles such as IPVets, IPride, Women in IP, and the African American ENC. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly diverse culture.

The Company You Will Join:

International Paper (NYSE: IP) is a global producer of sustainable packaging, pulp and other fiber-based products, and one of the world’s largest recyclers. Headquartered in Memphis, Tenn., we employ approximately 39,000 colleagues globally who are committed to creating what’s next. We serve customers worldwide, with manufacturing operations in North America, Latin America, North Africa and Europe. Net sales for 2023 were $18.9 billion. Additional information can be found by visiting internationalpaper.com.

International Paper is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. 

International Paper complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact reasonable.accommodations@ipaper.com or (877) 973-3919.