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Human Resources Administrative Assistant

Description: 

Position Title

HR Administrative Assistant

 

Category/Shift:

Salaried Non-Exempt Full-Time

 

Physical Location:

Portland Box

1601 NE 192nd Avenue

Portland, OR 97230

 

The Job You Will Perform:

We currently have an opening for a Human Resources Administrative Assistant (HR Specialist) supporting the Portland Box manufacturing facility. This facility manufactures corrugated packaging products for local and national customers.  The HR Administrative Assistant will report directly to the Site Manager and functionally to the Human Resources Manager. We are looking for motivated and professional individuals who are capable of performing a multitude of functions in a flexible, fast-paced environment. 

Responsibilities include:

  • Coordinates selection processes for hourly positions including posting with and outreach to the necessary organizations; communication with authorized staffing agencies; sourcing, screening and corresponding with applicants; conducting pre-employment assessments; maintenance of all recruiting files.
  • Coordinates orientation and on-boarding activities for new hires.
  • Maintains the Affirmative Action Planning system, including maintaining annual logs for internal job postings, hires, terminations, separations, and promotions; completion of the annual AAP
  • Ensures the facility maintains full compliance with all aspects of required of a federal contractor.
  • Creates presentations to employees regarding policies and work rules that apply to all who work at the work locations.
  • Maintains the accuracy and security of all HR-related files in accordance with the records retention policy including employee personnel files, medical files and I-9’s.
  • Maintains logs for 1:1s, discipline, paid sick leave.
  • Maintains the accuracy of shared files and data bases.
  • Ensures timely and accurate processing of human resource-related forms; researches and furnishes employee information to authorized persons as appropriate; and handles human resource-related questions.
  • Thorough knowledge of local pay practices, pay levels, job groups, and interface with SAP and WorkBrain (payroll system).
  • Handles and makes necessary changes to payroll process/systems on an as-needed basis. Support as payroll backup.
  • Ensures hourly employees are coded accurately by job classification, jobs performed, shift and department assignment.
  • Completes hourly attendance tracking on a daily basis, initiates disciplinary action when needed, communicates issues, and prepares attendance reports.
  • Working knowledge of all benefits.
  • Assists with open enrollment meetings. Serves as a resource to employees in resolving benefits-related issues and concerns.
  • Supports processes related to FMLA, disabilities, and return to work.
  • Processes all unemployment-related claims
  • Surfaces employee concerns and improvements
  • Coordinates facility functions including employee recognition, service awards, safety, and holiday-related events.
  • Assists in organizing presentation materials, coordinating meetings and catering arrangements, and maintaining employee bulletin boards.
  • Other Duties as assigned

 

The Skills You Will Bring:

  • Bachelor’s Degree in Human Resources or Organization Behavior (preferred)
  • Minimum of three years’ administrative human resources experience or equivalent education. Minimum HS Diploma or GED equivalent required. 
  • Working knowledge of federal and state employment laws.
  • A high level of diplomacy, tact, and judgment as well as an upbeat and positive attitude.
  • Ability to surface issues and handle sensitive and confidential information in an efficient and professional manner.
  • Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communications.
  • Ability to learn new skills quickly, work and be flexible with deadlines, solve problems effectively, and handle multiple priorities.
  • Ability to be proactive and self-directed while working professionally in a team environment to resolve issues and meet deadlines.
  • Experience with SAP strongly desired.
  • Demonstrated high level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint and Excel.
  • Demonstrated ability to learn new software programs or databases quickly.
  • Specific competencies include detail oriented, problem solving, action oriented, integrity, functional/technical skills, customer focus, learning on the fly.

 

The Benefits You Will Enjoy:

  • Paid time off including Vacation and Holidays
  • Retirement, and 401k Matching Program
  • Medical & Dental
  • Education & Development (including Tuition Reimbursement)
  • Life & Disability Insurance

 

The Career You Will Build:

  • Promotional opportunities

 

The Impact You Will Make:

We continue to build a better future for people, the planet, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 120 years. Join our team and you’ll see why our team members say they’re Proud to be IP.

 

The Culture You Will Experience:

International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. We have team members all around the world with diverse backgrounds, experiences, and perspectives. These are our strengths. We are committed to creating a culture where all individuals are respected, valued, engaged and have an opportunity to do their best work every day. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly inclusive and diverse culture.

 

The Company You Will Join:

International Paper (NYSE: IP) is a leading global supplier of renewable fiber-based products. We produce corrugated packaging products that protect and promote goods, and enable worldwide commerce, and pulp for diapers, tissue and other personal care products that promote health and wellness. Headquartered in Memphis, Tenn., we employ approximately 38,000 colleagues globally. We serve customers worldwide, with manufacturing operations in North America, Latin America, North Africa and Europe. Net sales for 2021 were $19.4 billion. Additional information can be found by visiting InternationalPaper.com.

 

International Paper is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. 

Location: 

Portland, OR, US, 97230

Category:  Human Resources
Date:  Jan 16, 2023

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