Operations Administrative Assistant

What if you were given the opportunity and responsibility to make a difference? At International Paper, you control your destiny. We offer challenging assignments and total rewards in countries around the world. When we say infinite possibilities, we mean it. Apply now and join a community that improves people’s lives, the planet and our company’s performance by transforming renewable resources into products people depend on every day.

Position Title: 

Operations Administrative Assistant

Pay Rate:

$51,520 - $70,800

Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.

Category/Shift:

Salaried Full-Time

Physical Location:

238 Mays Bridge Road SW

Rome, GA 30165

Responsible for general administrative and office support tasks for the Utilities area including but not limited to raw material and production data collection and reporting, prepare weekly work schedule for department employees, review and approve hourly payroll, inventory monitoring, preparing documents and reports. The Admin Assistant works in an office environment in mill operating areas. Fast paced with high disruption potential; daily task prioritizing duties; must be flexible and able to work to meet mill and corporate schedules. The Admin Assistant will report to the Business Unit Manager.

The Job You Will Perform:

• Provide overall organization and consistency in the assigned operating area
• Help answer phones
• Assist with planning for training
• Provide general support and communication to staff and management
• Maintain EHS documentation and forward to EHS Manager
• Track and maintain the Hourly employee’s attendance, prepare and process write-ups when appropriate
• Work with Medical Services to monitor FMLA claims and tracking to be reported monthly to Sedgwick CMS and through SAP, communicate updates to ESC, management and supervisor concerning FMLA, LOA and Disability claims
• Coordinate recruiting; interview scheduling, and New Hire Indoctrination (NHI) of new employees
• Coordinate with HR Administrator on area employee status change, rate increase, and provide requested data and documents
• Maintain Department vacation schedule/tracking
• Proficiency in Windows based software programs; in particular, spreadsheet, presentation and database programs are required.
• Minimum typing speed of 60 wpm is essential.

The Qualifications, Skills and Knowledge You Will Bring:

• High school diploma required. College level coursework completion preferred.
• Administrative support experience required. Preferably from a large, national or decentralized organization.
• Ability to work independently, manages multiple projects, work under pressure, and adapt to sudden changes in the work environment.
• Excellent verbal, written, people, and diplomacy skills are required.  Ability to communicate effectively with corporate/region/group/division and customer contacts is critical.
• Regular and punctual attendance is required.
• Strong problem solving, attention to detail and interpersonal skills are required.
• Kronos, WorkBrain or other electronic time/attendance system
• SAP knowledge
• Self-motivated
• Competencies: Integrity and Trust, Action Oriented, Approachability, Conflict Management, Interpersonal Savvy, Organizing, Results Oriented, Polite.

The Benefits You Will Enjoy:

International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets. 

The Career You Will Build:

Leadership training and promotional opportunities within a global company.

The Impact You Will Make:

We continue to build a better future for people, the planet, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 125 years. Join our team and you’ll see why our team members say they’re Proud to be IP.

The Culture You Will Experience:

International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. We have team members all around the world with diverse backgrounds, experiences, and perspectives. These are our strengths. We are committed to creating a culture where all individuals are respected, valued, engaged and have an opportunity to do their best work every day. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly inclusive and diverse culture.

The Company You Will Join:

International Paper (NYSE: IP) is a leading global supplier of renewable fiber-based products. We produce corrugated packaging products that protect and promote goods, and enable worldwide commerce, and pulp for diapers, tissue and other personal care products that promote health and wellness. Headquartered in Memphis, Tenn., we employ approximately 38,000 colleagues globally. We serve customers worldwide, with manufacturing operations in North America, Latin America, North Africa and Europe. Net sales for 2023 were $18.9 billion. Additional information can be found by visiting InternationalPaper.com.

International Paper is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.  International Paper complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact reasonable.accommodations@ipaper.com or (877) 973-3919.
Rome  GA  30165