Administrative Assistant

What if you were given the opportunity and responsibility to make a difference? At International Paper, you control your destiny. We offer challenging assignments and total rewards in countries around the world. When we say infinite possibilities, we mean it. Apply now and join a community that improves people’s lives, the planet and our company’s performance by transforming renewable resources into products people depend on every day.

Position Title: 

Administrative Assistant

Pay Rate:

$48,300 - $64,400

Multiple factors, including Individual experience, skills, and abilities will determine where an employee is ultimately placed in the pay range.

Category/Shift:

Salaried Full-Time

Physical Location:

801 42nd ST

Springfield, OR 97478

The Job You Will Perform:

The Administrative Assistant is responsible for supporting primarily the Environmental, Health, and Safety (EHS) team at the Springfield mill. This position reports directly to the Environmental, Health & Safety Manager and supports them by:

• Support the Environmental, Health, and Safety (EHS) team to ensure 100% compliance with all safety and environmental regulations
• Process regulatory documents and ensure accurate record-keeping, submission, and file management
• Communicate compliance on monthly safety training to the mill
• Coordinate with contractors for key information related to SARA environmental reporting
• Order health and safety supplies under the direction of the safety manager
• Completes reports for management as requested
• Manage employee medical record filing
• Manage environmental filing systems
• Provide support to safety steering teams in managing and communicating deliverables and results
• Communications key safety information millwide
• Provide visible and active leadership in delivering excellent safety results
• Update mill training materials and manage training activities in consultation with mill training coordinator
• Assist department and mill personnel, as assigned by the EHS&S manager, to complete priority objectives
• Support 24/7 manufacturing environment. This includes occasional weekend and evening hours to support upset conditions and outages
• Work on cross-functional mill teams supporting the goal of improving the mill’s long-term profitability, high levels of safety performance, and good community relations
• Oversee budgeting costs associated with contractor/consultant work products
• Processes and manages purchase requisitions at the direction of the EHS department
• Assists the EHS Manager, environmental manager, and safety manager with environmental health and safety programs such as:
  • Emergency Evacuation Plans
  • Department Safety Audits
  • Emergency Response Team
  • Millwide Training Days
  • Annual Outage
  • Drug Testing
• Updates and prints mill policy books
• Orders safety signage

The Skills You Will Bring:

Key Competencies Include:

• Organizing
• Time Management
• Interpersonal Savvy
• Learning on the Fly
• Managing Through Systems
• Written Communications

Qualifications include:

• 1 to 5 years’ experience in an administrative role
• Experience in Environmental, Health, and Safety considered a plus
• Paper mill experience considered a plus
• Strong commitment to safety in all aspects of business operations
• Good written and verbal communications skills
• Knowledge of Microsoft Office software particularly Excel

The Benefits You Will Enjoy:

• Paid time off including Vacation and Holidays
• Retirement, and 401k Matching Program
• Medical & Dental
• Education & Development (including Tuition Reimbursement)
• Life & Disability Insurance

The Career You Will Build:

• Leadership training
• Promotional opportunities

The Impact You Will Make:

We continue to build a better future for people, the plant, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 120 years. Join our team and you’ll see why our team members say they’re Proud to be IP.

The Culture You Will Experience:

International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. You will learn Safety Leadership Principles and have the opportunity to opt into Employee Networking Circles such as IPVets, IPride, Women in IP, and the African American ENC. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly diverse culture.

The Company You Will Join:

International Paper (NYSE: IP) is a leading global supplier of renewable fiber-based products. We produce corrugated packaging products that protect and promote goods, and enable worldwide commerce, and pulp for diapers, tissue and other personal care products that promote health and wellness. Headquartered in Memphis, Tenn., we employ approximately 38,000 colleagues globally. We serve customers worldwide, with manufacturing operations in North America, Latin America, North Africa and Europe. Net sales for 2021 were $19.4 billion. Additional information can be found by visiting InternationalPaper.com.

International Paper is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.  International Paper complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact reasonable.accommodations@ipaper.com or (877) 973-3919.
Springfield  OR  97478