Project Coordinator

Position Title:

Project Coordinator

Pay Rate:

$52,500 - $70,000

Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range. Variable pay may provide additional opportunities for financial awards. This job is eligible to participate in IP’s annual incentive plan.

Category/Shift:

Salaried Full-Time

Physical Location:

Aurora, IL and Carol Stream, IL

The Job You Will Perform:

• Support sales in quoting and estimating projects by applying established pricing methodologies. Price under established margins and deliver quotations.
• Build order specifications, prepare material plans, place orders for materials with pre-approved vendors, create bill of materials, enter sales orders in the order entry system, handle miscellaneous invoicing, and maintain appropriate records. 
• Coordinate production requirements, inbound product, shipping, and inventory management. Lead preproduction meetings and develop timelines for order/project execution by filtering information and facilitating communication flow between departments in the facility and external parties. May recommend order changes based on account and manufacturing knowledge.
• Investigate and resolve customer complaints by involving appropriate departments within facility. Seek guidance for process solutions; limited authority to resolve issues within current processes.
• Handle project based accounts with frequent changes versus repeat business.
• Coordinate appropriate approvals including proof approvals, draw-downs, press checks, and design changes incorporating understanding of art, bleed, and registration for production. May lead or participate in First Article Check/Press Checks to validate that the display is built according to specifications.
• Set up new warehouse accounts requiring building, monitoring, and replenishing of inventory.
• Learn the various aspects of contract packaging.
• Be skilled at the basic fundamentals of project management and apply project management principles and established systems in the execution of the work.
• High level of internal collaboration, frequent interaction, and effective communication with sales, project management, manufacturing, contract packaging, logistics, and finance in a fast-paced, constantly changing culture.
• Support information flow with external and internal business contacts. Position has moderate interaction with customers, internal and external vendors, suppliers, and contractors.

The Skills You Will Bring:

• One to three years of experience in customer service, business-to-business inside sales, order management, purchasing, or manufacturing planning.
• Associate’s or BA/BS preferred; commensurate work experience in customer service, inside sales, or other order management roles.
• Limited corrugated and printing industry knowledge; basic understanding of equipment capabilities and how orders can most effectively flow through the facility. Fundamental knowledge of company procedures, products, and services.
• This position requires a high level of administrative, organizational, and communication skills, including exemplary telephone and e-mail etiquette and ability to present self in a professional manner.
• Accuracy, thoroughness, attention to detail, timeliness/responsiveness, reliability, patience, listening skills, and interpersonal savvy are crucial.
• Ability to multi-task and effectively use priority management skills is critical.
• Must possess a disposition that thrives on a deep understanding of the details and ensures their execution.
• Must possess a proven track record of accurate data entry; well-developed skills in Excel, Word, PowerPoint, and SAP are a plus
• Ability to use industry- and customer-specific computer systems.
• Must be comfortable working independently on a day-to-day basis but equally adept at working closely with and influencing internal stakeholders to support the execution of projects.

The Benefits You Will Enjoy:

International Paper offers a benefits package that includes health, welfare and retirement plans including medical, dental, life insurance, flexible spending accounts, short-term and long-term disability insurance, 401(k), company-funded retirement contributions, paid time off, education and development (including tuition reimbursement), student loan repayment assistance, and voluntary benefits including insurance for home, auto, vision and pets.

The Career You Will Build:

Sales and Leadership training, promotional opportunities within a global company

The Impact You Will Make:

We continue to build a better future for people, the plant, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 120 years. Join our team and you’ll see why our team members say they’re Proud to be IP.

The Culture You Will Experience:

International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. You will learn Safety Leadership Principles and have the opportunity to opt into Employee Networking Circles such as IPVets, IPride, Women in IP, and the African American ENC. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly diverse culture.

The Company You Will Join:

International Paper (NYSE: IP) is a leading global supplier of renewable fiber-based products. We produce corrugated packaging products that protect and promote goods, and enable worldwide commerce, and pulp for diapers, tissue and other personal care products that promote health and wellness. Headquartered in Memphis, Tenn., we employ approximately 38,000 colleagues globally. We serve customers worldwide, with manufacturing operations in North America, Latin America, North Africa and Europe. Net sales for 2022 were $21.2 billion. Additional information can be found by visiting InternationalPaper.com.

International Paper is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. 

International Paper complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact reasonable.accommodations@ipaper.com or (877) 973-3919.